Club Manager
ClubManager is web application specifically designed to simplify managing the membership and operation of sailing clubs, yacht clubs and class associations.
Designed by an experienced team including sailors, club administrators and event organisers, ClubManager is easy to use and flexible enough to fit the way different clubs and classes operate.
Start using ClubManager today with a FREE 3 month trial. All you need is a modern web browser and a broadband internet connection. No software downloads or configuration. The support team will help you with initial setup and importing your existing member, boats and related data.
The system includes the following ‘modules’:
Contacts/CRMÂ
full records of all contacts, including members past and present, suppliers, customers, professional services etc
store multiple addresses, telephone numbers, emails and records of qualifications, skills and availability
- facility to record and track history of all communications (phone, email, meetings etc)
tagging and list management
extensive search and filtering capabilities
importing and exporting by csv and vCard
secure data storage and backup
Boats
- full records of all boats associated with the club or organisation (e.g. kept on club mooring or in boat park, owned by members etc)
- each boat can be linked with one of more contacts (e.g. owner, part-owner, skipper, crew)
store photos and all relevant details about a boat
Moorings
- full records of all moorings, hard standing and storage spaces owned and/or managed by the club/organisation
- allocate spaces to boat
- automatically issue renewal notices etc
Membership
- records of all memberships, past and present
- details of all members on a membership
issue renewal notices etc
extensive reporting and analysis for financial planning
Invoicing
sales ledger for managing the invoicing of all memberships, mooring allocations and ad hoc items
VAT accounting if required
invoices, credit notes, statements and automated reminders by email
track payment status and record payments
optional integration with 3rd party accounts packages
Mailings
integrated html email marketing facility
customisable templates
flexible mailing list management
Calendar
shared calendar for organising and promoting club activities
duty roster with automated reminders and notifications
publish calendars and duty rosters to club website
duty management tools can be integrated in to members area of clubs website
Projects
- project management tool with task lists and to do items assignable to admin users
Website Integration
easy integration with existing website with secure member login
authorised and logged in members can:
update own contact details
update own boat details
check status of membership, confirm renewals and pay bills
check duty rosters and confirm availability/request swaps
view member list and send private messages
Multi User System
create multiple user accounts
access from any web enabled device (desktop, laptop, tablet, smartphone)
ClubManager is designed for teams – everything you do is logged with time and user, which makes it easy to track what’s going on in your business. It also lets you share information between your staff, improving internal knowledge of your customers, suppliers and products
Additional modules available:
DME
- Digital Media Library for storing and distributing photos, videos, audios files and text documents
Integrated Webmail
- each admin user can access their email account and store sent and received emails with contacts and projects
The solution is entirely web based and requires no software installation (other than a modern web browser). The service can be accessed from any device with a modern web browser and a good internet connection. Access is controlled by username and password and all activity is recorded.
Databases are backed up daily, weekly and monthly.